February 4, 2009
Board Members Present: Tony Graning, Dan Brannan, Jim Anderson, Barry Ashmore
Members Present: Eric Graning, Jerry Vetsch, Lyle Herbst, Warren Johnson
President Brian Dingmann called the meeting to order at 6:05 pm. A quorum was declared. The agenda was reviewed with one new topic added - Guest Day.
Secretary’s Report: The minutes from the January meeting were reviewed and approved as written.
Treasurer’s Report: Treasurer Curt Renslow adjusted the budget to reflect the actual cost for the Christmas party this year. Since we came in under budget we were able to carry over the additional funds into the coming year meaning instead of being approximately $300 in the hole we now are $245 in the black. Because of the economy, the Board anticipates a significant reduction in membership. We budgeted for 150 members but may need to seriously adjust the budget if we come in lower than that. We should have a good idea by the June meeting where the Board may need to reconsider adjusting the budget and cutting costs somewhere.
Old Business:
· Handbook update. The handbook is basically done. Mark Staller asked that the Board members review it for mistakes and get back to him. The final handbook will be approved at the March meeting and sent to the printer after that. We will order 200 handbooks this year rather than the usual 300. We have enough membership forms leftover from last year so we do not need to order more.
· Event Checklist. Brian Dingmann and Mark Staller have been working on a checklist for the Weekend Event organizers to use when putting together a weekend event. Mark will email it to the Board and each board member will sign up to run at least one of the weekend events.
New Business:
· Board Handbook. One of President Brian Dingmann’s goals this year is to create a handbook for the Board members. This handbook would include all the things a new board member would need to perform their duties. A draft has been started and will be emailed out to all the board members to review and add to.
· Assign Tournament Directors. The weekend events are going to be run by committee this year rather than by one individual. This way the work can be spread out among many rather than one person doing it all. Each board member will sign up to organize an event, with at least two board members
· Guest Day. Warren Johnson and Gary Obele are going to form a committee to assist them in organizing Guest Day. They will present something next month.
The meeting adjourned at 7:00 PM.