By-Laws
Section 1. Each prospective new member, with his application for admission, may pay an initiation fee in addition to annual dues at the discretion of the Board of Directors.
Section 2. Annual dues shall be paid by each member in an amount as determined by the Board of Directors. All annual dues shall be paid by the members on or before the date of the Spring Banquet each year. In the event a member has not paid his annual dues by said date, a late fee of Ten Dollars ($10.00) may be imposed and the member shall not be eligible for play in any tournament or Club event until such annual dues and late fees, if any, are paid. Any member who has not paid his annual dues fifteen (15) days after the due date may be dropped as a member of the Club, and not permitted to return until the following year.
Section 3. The tournament committee for the various tournament and/or golf Club events may determine the entry fee to be paid by each member to enter such event, and such entry fee shall be paid prior to the tee-off time of each member. Any member who has not paid such entry fee at the time designated shall be ineligible to participate in the prizes for that event.
Section 4. Since the corporation of the Club has no capital stock and is a corporation organized on a membership basis only, if the Club, by recommendation of the Directors, deems it necessary to raise funds for any legitimate purpose related to the promotion of golf activities or the functions of the Club, the Club may levy an assessment on the members to raise such funds. All regular members shall have the right to vote to accept or reject such assessment at a regular or special meeting of the members called by the Board of Directors.
Article V. Officers and Directors
Section 1. The management of the Club shall be in the hands of a Board of Directors consisting of up to thirteen (13) members who shall be elected by the members or appointed as herein provided. The officers to be elected by the members at each fall annual meeting shall be the President, Vice-President, Secretary and Treasurer, each of whom shall hold office as an officer and directors for a term of one (1) year immediately following their election. The retiring President shall serve as a director for a term of one (1) year immediately following his retirement as President. The newly elected Officers each year may appoint from the members a legal advisor, who shall serve as a Director, and up to eight (8) other members who shall hold office as directors until the next annual election. The Board of Directors shall vote and conduct the business of the Club during their term of office.
Section 2. In addition, the elected officers may appoint from the members of the Club, such committees and chairman of committees as the elected officers deem necessary and appropriate to conduct tournaments, golf events or other Club functions under the supervision of, and subject to the approval, of the Board of Directors.
Section 3. The annual meeting of the Club for the election of officers and conducting any other business that the President requests shall be held in the fall on a day after the Tournament of Champions and before November 1st.
Section 4. The opening banquet and first meeting of Club members each year shall be held in April on a day that the Board of Directors deems appropriate. A written notice of these functions shall be mailed to all members.
Section 5. The Board of Directors shall meet at such times and place as are requested and determined by the President or five (5) Board members and notice of such meetings may be given by mail, in person or by telephone. All Board decisions must be made by a quorum of the Board. A quorum constitutes of sixty percent (60%) representation of the Board members.
Section 6. The President or five (5) Board members shall establish a regular meeting schedule as appropriate, but at a minimum, monthly during the golf season. The President shall have the right to call a special meeting of the members, if necessary, at any time by giving notice of the time and place of such meeting at least seven (7) days prior to the date of the meeting.
Section 7. Any officer or director of the Club may be removed from office during his term for malfeasance or neglect of his duties, or for taking any action or failing to take any actions that is not in the best interest of the Club. Such removal of an officer or director shall be only upon a seventy percent (70%) vote (to remove) of the Directors at a regular or special meeting of the Board. This process should require the presence of all members of the Board either in person or by conference call.
Section 8. The President shall preside at all regular or special meetings of the Board of Directors and at all regular or special meetings of the members. The President shall also be an ex-officio member of all committees of the Club and perform all other duties incidental to his office.
Section 9. The Vice-President shall assume all of the duties of the Office of the President in the absence of the President and shall perform such other duties as he is directed to do by the President.
Section 10. The Secretary shall be responsible for the maintenance of all the records of the Club, membership rolls, correspondence of the Club, issuing notices as directed by the President and for recording of the minutes of all meetings of the Board of Directors and members.
Section 11. The Treasurer shall be responsible for maintenance of all financial records of the Club and for all bank accounts including checking, savings or other accounts. He shall keep a set of books and records showing the financial condition of the Club and be prepared to submit a summary thereof and a written report of all receipts and expenditures of the Club whenever requested by the Board. He shall also submit an annual written report of the financial condition of the Club to the Board after the close of the calendar year. All checks shall be signed by the Treasurer or the President or Vice-President. All bank statements should be reviewed by a Board of Directors member other than the check writer before being turned over to the Treasurer. In addition thereto the Treasurer with the assistance of the President and such other Board members as the President selects shall prepare and submit to the Board a written estimated budget for the forthcoming year within thirty (30) days of the close of the calendar year.